MGMT408 Course Project Overview

MGMT408 Course Project Overview

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MGMT408 Course Project Overview

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Paper details: Course Project Overview Course Project Objective The Course Project for MGMT408 is composed of 2 parts. The first part is about analyzing existing RFP solicitation structures to use as a model for the student to develop Request for Proposal (RFP) solicitation, in this way allowing the students to familiarize themselves with the outsourcing processes and specifically with the contract management process. Project Deliverables PART 1 – Find Examples of RFPs Due Week 4 Search for at least 3 RFP examples on the IT arena that could help you in creating your own RFP in STEP 2. There are two areas to explore when looking for your RFP Examples to use to conduct your research:  1.  Perform a search on Google (or another search engine) and look for RFP Templates in the area of IT that you are interested in finding more information. There are two examples written in Part 2 below; however, follow you interest as long as it is IT related.   Some searches will return a ‘real’ RFP for review. ·           o    Potential search words include RFP format for software projects, Examples, o    RFP Examples for Network Refresh (some include a RFP number and provides a good example) 2, The following websites return actual RFPs and are a bit more difficult to navigate. I’ve had limited success in finding a good bid for example (perhaps you’ll be able to find good examples in these links – you should at least register and explore the sites. Remember to use the free version. ·         https://www.Fbo.gov ·         https://www.bidsync.com/bidsync-app-web/vendor/shared/BidOpportunities.xhtml    o    I tried keywords: IT, Network, Equipment – then hit search o    I clicked on the bid and received ‘Manage your Subscription Opportunities’ message but clicked on the Bid Opportunities (under the search bar). o    Received the list again – but I double clicked on one of the bids and it opened. §  Clicked on Bid Details’ on the right side of the screen. §  Also clicked on the document tab in the bid and it gave me some PDF’s to download or open.   You may be required to register. Instructions are located at the site within the documentation. ·         Once at the website, you will enter your search criteria for the state and type field for a solicitation. ·         Search for opportunities within a recent 90-day period and select any opportunity of interest to you. ·         Include the solicitation number, requestor’s name, RFP type, and product or service being requested, and contract award date. ·         Analyze the selected formal written proposal for structure, content, and unique requirements specific to the product or service being requested. Review the delivery methods, legal requirements, and other relevant points for consideration to be included as appropriate to the RFP solicitation you will be creating.   PART 1: Assignment summary Search the select RFP Solicitations and formats and examples that are IT Related and write an analysis on the sections within the selected RFPs. ·         Weeks 1 through 3 no submission; however, you should begin working on your Course Project Part 1 due Week 4 please see below: 1.      NOTE: You are not responding to the RFP solicitation in Part 1; you are just analyzing the most important sections to prepare you for PART 2 of the course project DUE Week 4: Written analysis as described below: ·         RFP Summary (Write 1 page) This is usually taken from the instructions to bidders, which can be found in the requestor section, the instructions to bidders, in the scope statement, and/or the description of work. ·         Analyze the procurement statement of work (P-SOW) found in the RFP and include why it is needed. (Write 2-3 pages) ·         Analyze the selection criteria and methodology to be used for selecting a winner proposal.  (Write 1-2 pages) ·         Analyze the type of contract being used in the RFP. Is it a “fixed price”, or a “cost plus” contract, or other type of contract? (Write 1 page) ·         The format of your entire analysis must use standard margins with 12-point font. ·         Your written analysis should be at a minimum of 4 to 6 pages, plus cover, table of contents and reference page. Provide natural breaks in the pages, do not force each section to be on a new page as the report should flow from one section to the next.     Procedures and deadline: The Part 1 RFP analysis should be prepared in a Microsoft Word format suitable for electronic transmission. Any resources used beyond the textbooks need to be cited in your document, including links to relevant websites. Be sure to follow APA guidelines for citing your resources and create a table of contents that will be automatically updated using Word. Submission details: All Part 1 documents must be submitted no later than the end of Week 4. Submit a copy of the three RFP Solicitations you have research and selected, and the analysis you developed.   PART 2 – Create an RFP Solicitation – IT related The RFP solicitation is due on week 7, and PPT presentation is due on week 8 In the second part of the project, you will use the knowledge you developed in Part 1 to create an RFP solicitation document using these part 2 formatting guidelines. The RFP document that you will be creating must be on an IT related project, task, or function that a company has decided to outsource. The procurement document should reflect an area of individual interest, or you may select one of the procurement cases below as the basis for creating an RFP. Description of RFP Procurement Options Option A – An Inventory Control System You sell IT related equipment from a catalog, and business has been blossoming. But your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about 6 months of effort. It is now May. You need to issue an RFP for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date. Hint: Creating a project charter and project scope statement will facilitate to identify the procurement-SOW. Use what you have learned in part 1 to develop an RFP solicitation. Option B – Call Center Hardware Upgrade. The call center has decided to outsource the work to replace 500 single monitor by dual LED monitors to increase agent productivity, and reduce overall energy expenditure in the building. The increase in productivity will create a more customer friendly experience by reducing customer wait time and decreasing frustrations that the agents face with the current single monitor setup. The lower energy costs will result in lower operating costs for the call center, and the increase in productivity will generate additional revenue. Hint: Creating a project charter and project scope statement will facilitate to identify the procurement-SOW. Use what you have learned in part 1 to develop an RFP solicitation. Option C – requires Professor approval. The topic selected must be related to an IT related outsource project, task, or function. Week 7 submission will be a RFP solicitation document and Week 8 will be a PPT presentation of the RFP solicitation (format and instructions). The first page of your overall submission must be a cover sheet that contains the project title, your name, and course-identifying information (e.g., “MGMT408 for this term” will suffice, but use the correct term identifier). The second page will be a table of contents (TOC) listing the major RFP sections and page numbers.  You need to use the automatic updating and linking the associated section, in other words use the automatic TOC updating functionality if using MS Word. The next 10-12 pages constitute the main body of the RFP. Download and use the RFP template as a guide to create your solicitation by clicking here. You should not have any sections that are not applicable (N/A) or to be determined (TBD) in the proposal. Include a reference page at the end of the proposal listing the references that you used in the RFP preparation in APA format, including websites, if any. Don’t forget to also cite any sources in the text of your paper using APA format. This is an academic assignment, so APA format is required. The minimum structure should therefore be as follows. ·         Cover sheet (one page) ·         Table of contents (one page) ·         RFP main body (minimum of 10 to 12 pages) ·         References in APA format (no page limit) ·         Appendices (no page limit) ·         Appendix B: supplier list (one page) Total assignment length should be 13 to 16 pages long, including everything. The format of your entire proposal must use standard margins with 12-point font. Resources: Please be advised that considerable relevant material is also available on the Internet, so you might want to conduct a search for materials that may yield insights into the RFP development process. Download the RFP template by clicking here    . Deadline: Part 2 is due by the end of Week 7. A presentation of the RFP solicitation in PowerPoint format is due for presentation in Week 8. Online students could record their voice over in each of the PPT slides.  See Rubric: MGMT408 Course Project PowerPoint Presentation: Instructions to Bidders below PowerPoint Best Practices. ·         Select a slide theme  ·         Keep the slides simple, do not spend time on creating animations except where you think it will add to the presentation (no points are awarded for adding animations) ·         Relevant graphic or pictures are acceptable (cite your source – if you did not create it yourself)     Use Bullet points (points will be deducted for ‘cut and paste’ paragraphs or very long sentences). The bullet points are talking points to trigger your discussion and provide a visual for the audience. The audience should not be spending their time reading your slide, the audience should be listening to what you have to say. ·         Spell check your slides ·         Add audio discussion to your slides – your presentation should sound as though you are talking to us not sound as thoulrygh you are reading from a teleprompter.

RUBRIC
Excellent Quality 95-100%	Introduction 45-41 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.		Literature Support 91-84  points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.			Methodology 58-53 points Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met.
Average Score 50-85%	40-38 points More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided.		83-76  points Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration.			52-49  points Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met.
Poor Quality 0-45%	37-1 points The background and/or significance are missing. No search history information is provided.		75-1 points Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration.			48-1 points There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met
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