Creating an Environment for Successful Projects Responses

Creating an Environment for Successful Projects Responses

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Creating an Environment for Successful Projects Responses

Question Responses and Summary

Student Name

Course Title

Institution

Instructor

Date

Q1. Each of us works with other people in some manner, such as in teams, on projects, in meetings, virtually, using shared collaboration to edit documents, etc. How have you worked with others at your workplace this week? What challenges have you experienced in collaborating with others at work, and what did you do to resolve them?

At the workplace, I collaborate with people in a variety of ways. I have collaborated with people this week in groups, virtually and in teams. The main obstacle to working together with people at work, in my experience, is communication (Lewis, 2003). In a team environment, I have discovered that it is frequently challenging to communicate successfully with others. By exercising greater patience and paying closer attention to what others are saying, I have attempted to find a solution to this problem. Working together with others may sometimes be difficult, particularly when there are differences of opinion on the best course of action.

In my experience, it’s crucial to start by comprehending the viewpoint and goals of the other person. Finding consensus and reaching a settlement are simpler once this is made obvious. Involving an unbiased third person to help moderate a debate might be beneficial if there is still contention (Argyris, 1990). This individual may assist in making sure that every individual is heard and that the conclusion is just. Additionally, when there are conflicting viewpoints on the appropriate course of action, it might be challenging to reach an agreement. I attempt to foster a dialogue so that everyone can voice their opinions and we may find a resolution that works for everyone in order to fix this.

Summary

In conclusion, I have collaborated with people this week in groups, virtually and in teams. Good communication is essential for resolving conflicts when working with others. It is typically feasible to find a solution that pleases everyone concerned by taking the time to comprehend the other person’s perspective and talking honestly (Lewis, 2003). When I feel that my views are not being taken seriously or heard. I make an effort to communicate in a clear and succinct manner and make sure that my ideas are in line with the team’s objectives. In order to prevent personality clashes and preserve team spirit, I also promote respect and open communication for each individual.

Q2. Conflict at work is never easy. Sometimes you may not agree with a supervisor, peer, or client. What are some techniques you can use to address conflict? Share an experience where you had to overcome negative emotions because of a conflict at work.

The following are some methods that may be utilized in order to resolve conflicts:

Keep an open dialogue: When you find yourself in a disagreement with another person, make an effort to keep an open dialogue with them and convey your worries and emotions in a sensible and composed manner (Argyris, 1990). Try to reach a compromise that both sides can live with by looking for a middle ground.

Mediation: If the disagreement is serious, you should probably think about mediating it. In mediation, a third party who is impartial helps the two parties involved come to an agreement.

Avoidance: If it is at all feasible, it is often in your best interest to steer clear of the individual or circumstance in question.

At one point, there was a disagreement between my coworker and me over our job. I had the impression that he was always micromanaging me and not allowing me the flexibility to carry out my responsibilities in the manner that I considered to be most effective. I had a calm and sensible conversation with him about my worries, and we were able to reach an agreement where he would back off a little bit and give me more autonomy as long as I kept him posted on my progress. This was the compromise that we were able to reach.

Summary

To resolve conflict at work, a variety of strategies can be utilized. Open communication for instance, entails having frank conversations with the individual or people you are at odds with. This entails being open and sincere about your feelings and wants, as well as paying attention to theirs. Problem-solving involves attempting to reach an amicable resolution by cooperating with the aggressor in the conflict (Graham, 1997). Avoidance which entails eschewing the aggravating party or circumstance and Mediation which entails bringing in a disinterested third party to assist in facilitating dialogue and dispute resolution amongst the parties concerned.

Q3. What is the most valuable resource within a project? How do you avoid the over-allocation of resources? Is communication within an IT project less than ideal, yes or no, and why or why not? Is it different from regular project management? Why or why not?

The project manager is often regarded as the most important and useful resource inside a project (Graham, 1997). They are accountable for seeing to it that the project is finished on schedule and without going over the allotted budget. Additionally, it is necessary for them to guarantee that all of the project’s stakeholders are kept up to date on its development and that any potential dangers are neutralized. It is the duty of the project manager to see to it that the work is finished within the stipulated timeframe and within the allocated funds, as well as to the fulfillment of the requirements of the client. Additionally, it is the responsibility of the project manager to ensure that the project team is effectively organized and that there is clear and consistent communication.

It is imperative that the project manager have an in-depth comprehension of the project’s goals and scope in order to prevent an excessive allocation of resources. They are responsible for ensuring that they have a workable strategy for completing the project before moving on to the next step. Because of the complexity of an IT project, there are instances when the level of communication that takes place inside the project is less than ideal. Nevertheless, there are methods available to enhance communication, such as the utilization of software for managing projects. In general, IT projects are more complicated than standard projects and frequently need for specific knowledge and abilities. Additionally, IT based projects typically cost more and take longer to complete (Lewis, 2003).

Summary

The project manager is the most important resource. They must accomplish the job on schedule and under budget while ensuring that the needs of the clients are sufficiently met. They must also keep all stakeholders informed and reduce risks. The project manager must grasp the scope and objectives to avoid over-allocating resources (Graham, 1997). They also require a reasonable project strategy. Complexity might hinder IT project communication whereas project management software may increase communication. IT projects are usually complex to carry out than other kinds of projects, and they often need special knowledge and skills. IT projects usually cost more money and take longer to finish.

References

Argyris, Chris. Overcoming Organizational Defenses: Facilitating Organizational Learning. Boston: Allyn and Bacon, 1990.

Graham, Robert J., and Randall L. England. Creating an Environment for Successful Projects. San Francisco: Jossey-Bass, 1997.

Lewis, James. Team-Based Project Management. Beard Books, 2003.

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Excellent Quality 95-100%	Introduction 45-41 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.		Literature Support 91-84  points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.			Methodology 58-53 points Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met.
Average Score 50-85%	40-38 points More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided.		83-76  points Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration.			52-49  points Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met.
Poor Quality 0-45%	37-1 points The background and/or significance are missing. No search history information is provided.		75-1 points Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration.			48-1 points There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met
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