Guidelines for Effective PowerPoint Presentations

Guidelines for Effective PowerPoint Presentations

Table of Contents

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Instructions

Guidelines for Effective PowerPoint Presentations

Introduction

One concern about visual presentations is that the technology can overshadow the message, as opposed to enhancing it. Consider carefully how your message is presented so that it reflects care, quality, and professionalism. The information provided here as guidelines for your design.

Writing

• Present ideas succinctly with lean prose.
• Use short sentences.
• Use active, rather than passive voice.
• Avoid negative statements, if possible.
• Avoid double negatives entirely.
• Check spelling and grammar.
• Use consistent capitalization rules.

Organization

Guidelines for Effective PowerPoint Presentations

• Develop a clear, strategic introduction to provide context for presentation.
• Develop an agenda or outline slide to provide a roadmap for the presentation.
• Group relevant pieces of information together.
• Integrate legends and keys with charts and tables.
• Organize slides in logical order.
• Present one concept or idea per slide.
• Use only one conclusion slide to recap main ideas.

Audience

• Present information at language level of intended audience.
• Do not use jargon or field-specific language.
• Follow the 70% rule—if it does not apply to 70% of your audience, present it to individuals at a different time.

Design

• Use a consistent design throughout the presentation.
• Keep layout and other features consistent.
• Use the master slide design feature to ensure consistency.
• Use consistent horizontal and vertical alignment of slide elements throughout the presentation.
• Leave ample space around images and text.

Images

Guidelines for Effective PowerPoint Presentations

• When applicable, enhance text-only slide content by developing relevant images for your presentation.
• Do not use gratuitous graphics on each slide.
• Use animations only when needed to enhance meaning. If selected, use them sparingly and consistently.

Bullets

• Use bullets unless showing rank or sequence of items.
• If possible, use no more than five bullet points and eight lines of text total per slide.

Use of Tables

• Use simple tables to show numbers, with no more than 4 rows x 4 columns.
• Reserve more detailed tables for a written summary.

Font

• Keep font size at 24 point or above for slide titles.
• Keep font size at 18 point or above for headings and explanatory text.
• Use sans serif fonts such as Arial or Verdana.
• Use significant contrast between backgrounds and text.

Speaker Notes

• Summarize key information
• Provide explanation.
• Discuss application and implication to the field, discipline or work setting.
• Document the narration you would use with each slide.

Guidelines for Effective PowerPoint Presentations

RUBRIC
Excellent Quality 95-100%	Introduction 45-41 points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.		Literature Support 91-84  points The background and significance of the problem and a clear statement of the research purpose is provided. The search history is mentioned.			Methodology 58-53 points Content is well-organized with headings for each slide and bulleted lists to group related material as needed. Use of font, color, graphics, effects, etc. to enhance readability and presentation content is excellent. Length requirements of 10 slides/pages or less is met.
Average Score 50-85%	40-38 points More depth/detail for the background and significance is needed, or the research detail is not clear. No search history information is provided.		83-76  points Review of relevant theoretical literature is evident, but there is little integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are included. Summary of information presented is included. Conclusion may not contain a biblical integration.			52-49  points Content is somewhat organized, but no structure is apparent. The use of font, color, graphics, effects, etc. is occasionally detracting to the presentation content. Length requirements may not be met.
Poor Quality 0-45%	37-1 points The background and/or significance are missing. No search history information is provided.		75-1 points Review of relevant theoretical literature is evident, but there is no integration of studies into concepts related to problem. Review is partially focused and organized. Supporting and opposing research are not included in the summary of information presented. Conclusion does not contain a biblical integration.			48-1 points There is no clear or logical organizational structure. No logical sequence is apparent. The use of font, color, graphics, effects etc. is often detracting to the presentation content. Length requirements may not be met
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Guidelines for Effective PowerPoint Presentations

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